Mail Assure's Archiving Settings page allows you to manage archive settings for your domain including how many days to store emails and what parts of the message you want to index.
- Login to Mail Assure to the Domain Level Control Panel, either directly as the Domain user, or by logging in as the Admin Level user, then navigating to General > Domains Overview and selecting the Archiving domain you wish to edit Archiving settings for
- Navigate to Archiving and select Settings
- Make any changes to the settings as you require:
General Settings:
- Expire Messages - If you want to remove stored emails after a set amount of days, select this checkbox and enter the number of days in the Number of days to store email field
The maximum number of days you can set is 10,000. If you disable the expire feature, messages are stored without limit.
- Enable Quota(s) - If you want to set a limit (in GB) of how much storage can be used for Archive messages
- Soft quota (GB) - If enabled (threshold set and >0), the system will automatically send a warning message to the domain contact when the storage used by the domain reaches this threshold (a copy of each message is cc'd to the cluster administration email)
The threshold must be specified in GB, with at most 3 decimals (any more will be ignored).
- Hard quota (GB) - If enabled (threshold set and >0), once the threshold is reached the system will automatically start to permanently delete old messages from the archive to make room for new ones
The threshold must be specified in GB, with at most 3 decimals (any more will be ignored).
- Soft quota (GB) - If enabled (threshold set and >0), the system will automatically send a warning message to the domain contact when the storage used by the domain reaches this threshold (a copy of each message is cc'd to the cluster administration email)
- Enable Archiving For All Domains - If enabled, this will turn Archiving on for all domains owned by the Admin Level user
This setting is only available when logged in as an Admin Level user
Indexing Options
Select which contents you want to index from those available:
- Message headers - Searches for text in the header name or value of the message. For example, searching for messages that have a X-Campaign header, or that have a particular name in the CC header
- HTML - Searches the HTML version of the message. Most messages will include both HTML and plain text versions of the message text. Because some messages do not have both HTML and plain text versions it is recommended to keep this option enabled
- Text - Searches the plain text version of the message. Because some messages do not have an HTML version, or the text cannot be extracted from the HTML you should nearly always leave this option enabled
- Images (via OCR) - Searches text contained within an image. When messages containing images are received, the images will be processed via OCR and any text found will be added to the index
- Attachments/Documents (.doc) - Searches for text in a Microsoft Word document (Office 2003 and earlier) .doc attachment
- Attachments/Documents (.docx) - Searches for text in a Microsoft Word document (Office 2007 and later) .docx attachment
- Attachments/Documents (.pdf) - Searches for text in an unencrypted PDF document attachment. The text content of the pdf as well as some meta-data (e.g. author and subject) will be added to the index, but images are not processed with OCR
- Expire Messages - If you want to remove stored emails after a set amount of days, select this checkbox and enter the number of days in the Number of days to store email field
- Click on Update to save any changes
The maximum number of days you can set is 10,000. If you disable the expire feature, messages are stored without limit. In the Indexing options panel, select which contents you want to index from those available.